Description

Senior Center of Elk Grove
Job Description – Executive Director

• Summary
  The Executive Director serves as the Senior Management of the Senior Center of Elk Grove, Inc.
  (herein after referred to as the Center) and is responsible for the overall management of the day-
  to-day operations and programs. The Executive Director is responsible for directing the Center
  toward its primary Mission and the implementation of all Board Policies and current Bylaws.
  Qualifications
   Bachelor’s degree from an accredited College or University, preferably in a human
  services field.
  Three years related work experience; or a combination of relevant college level study,
  plus related work experience in the recreational, social services or non-profit discipline.
  Experience and knowledge of non-profit fundraising, management and delegation
  techniques.
  Able to research, comprehend and complete grant applications.
  Experience in marketing, financial management and budgeting.
  Ability to work collaboratively with others.
  Knowledge and experience with accessible recreation programs.
  Understanding adaptive needs, disability awareness and the planning and implementation
  of inclusive activities.
  This position is an At-Will position, with a 40 hour work week and a 180 day (6 months)
  probationary period. Upon successful completion of the probationary period the employee will
  be considered a permanent employee. Benefits will be available in 90 days from the date of hire.
  Fingerprinting
  Any offer of employment is conditional upon submission of completed fingerprint screening and
  a satisfactory background check.
  Technical Skills
  Must be proficient with computers and standard office software applications to create reports,
  text documents, spreadsheets, flyers, brochures and newsletters. Use email as an effective mode
  of communication and the Internet for research and promotional purposes. Must be able to
  utilize online email and social media programs.

Executive Director Job Description 2 Rev. Sept. 16, 2025
Communication Skills
Must be able to communicate in English clearly, tactfully and effectively with individuals,
families, groups, City, County and State officials, grantors and the Board of Directors verbally
or in writing. Must have English language skills, including the ability to communicate clearly
and concisely, both orally and in writing. Must be able to write clear, concise, grammatically
correct memos, letters and reports. Allows others to state their opinions and views; and can
clearly state an understanding of what has been discussed through feedback. Establishes and
maintains an effective method of communication with seniors and their families. Must be
able to effectively present information and respond to questions from seniors, their families,
grantors, the general public and Board of Directors.
Mathematical Skills
Must be proficient with mathematical skills. Must be able to understand and communicate the
Center’s financial statements, budget and reporting processes. Must clearly understand and
communicate with the Center’s CPA and their staff. Must prepare documentation and provide
required information for any audit of the Center’s books.
Work Environment
Reasonable accommodation may be made to enable individuals with disabilities to perform the
essential duties of this position.
While performing the duties of this position, the employee may occasionally be exposed to
outside weather conditions. The noise level is usually moderate. Visual light in rooms may vary
from bright to moderately dark. The ability to stand and/or sit for extended periods; bend, twist,
walk and lift up to 50 pounds or push/pull equipment up to 100 pounds. If you are unable to do
this it is your responsibility to ask for assistance.
Certifications
Certification in First Aid, Automated External Defibrillator (AED) and Cardiopulmonary
Resuscitation (CPR) required within 90 days of employment paid for by the Center.
Other
Occasional nights, weekends and holidays may be needed for programming and fundraising
opportunities.
Possession of, or ability to obtain by the time of appointment, an appropriate, valid California
driver’s license. This requirement may be waived for individuals who are unable to obtain a
driver’s license due to a disability. If an employee possesses a valid license, he/she may be
required to provide a Certificate of Automotive Insurance for Personal Liability.
DUTY STATEMENT
The following duties are subject to change and should be reviewed periodically as needed. Other
duties may be added as assigned by the Board of Directors.
Any of these duties may be delegated by the Executive Director at their discretion.

Executive Director Job Description 3 Rev. Sept. 16, 2025
Board of Directors Relations:
Cooperate and collaborate with the Board of Directors in amending or revising Bylaws,
developing and implementing policies and procedures in compliance with applicable
regulations.
Cooperate and collaborate with the Board President regarding the agenda to be prepared
and recommended to the Board of Directors prior to all board meetings.
Leads setting the proforma budget with the Financial Committee chair, providing all
necessary figures for the Financial Committee to effectively set each year's budget for
presentation to the Board of Directors.
Collaborates with the Board to set short, mid and long range goals and objectives, affecting
day-to-day operations, identifying revenue growth opportunities and cost savings to ensure
the Center remains stable for long term.
Prepares for the Board of Directors the yearly Conflict of Interest statement, to include the
statement required to be signed by the Executive Director.
Coordinates times and space with Board committee chairs for meetings and when requested
by the Chair attend the committee meetings.
Provide three days in advance of Board meetings copies of information and reports relating
to the agenda, including a membership account.
Provides regular updates to the Board of Directors regarding the Centers operations,
performance, grants funded and contracts executed, including all contracts that exceed the
Executive Directors approval limits.
Cooperates and collaborate with Board members who request copies of documents on
behalf of Board committees.
Cooperates and collaborates in providing support to all Board committees.
Finance Management and Leadership:
Responsible for oversight and research of funding opportunities and grants, to include
submission of applications, follow up and use of funds received.
Works with the City of Elk Grove to obtain yearly operational grant. Submits
documentation, commentary and required filings to obtain grant. Complete all required
reports to the City of Elk Grove as required to maintain the grant as well as providing
payroll documentation, giving a comprehensive state of the Center’s (membership
participation, programs, fundraisers and goals).
Oversees annual United Way Certification.
Responsible for reviewing, executing contracts and legal instruments within limits as stated
in the Financial Policies, including Independent Contractors.
Assesses and renews all insurance required by the Bylaws, including travel and bus
company insurance that are part of the Centers day-to-day operations with Board oversight
and approval of renewal amounts.
Examines balances, completed monthly financial, bank and investment statements for
accuracy. Responsible for balancing fiscal year end financial statements and submitting
changes where necessary to CPA.
Reviews, authenticates and submits payments for all indebtedness related to day-to-day
operations to companies handling processing of payroll and electronic withdrawals.
Reviews and approves Center rentals used for day-to-day operations.

Executive Director Job Description 4 Rev. Sept. 16, 2025
Monitors revenue spending in accordance with Board approved budget.
Validates and submits time sheets to payroll provider.
Oversees acceptance of contributions, gifts, bequests or devise for the charitable or public
purposes of the Corporation. Oversees requirement of providing written acknowledgments
to donors for contributions of $250 or more within the required law.
Monitors and oversees daily/weekly/monthly deposits of cash, checks and all credit card
activities. Verifies financial information submitted to CPA for monthly financial statement
preparation.
Checks the current bank balance to be sure adequate funds are present to cover expenses
and payroll.
Prepares paperwork and provides necessary information to the CPA to complete a Board
approved audit and to prepare the required fiscal year-end IRS 990 and all State required
filings.
Reviews and authorizes all credit card/debit card purchases, following limits and retention
of receipts as stated in the Financial Policies and Procedures. (Purpose of purchase to be
marked on the statement with available receipts attached for all credit or debit card
charges.)
Determines quarterly and presents to the Board for approval the recommended amount of
excess unrestricted operating funds available for investment in the Capital Set Aside
Reserve.
Fundraising and Sponsorship:
Prepares guidelines to all Board members, volunteers and staff taking an active role in
obtaining sponsorships and in-kind contributions to support Center fundraisers and events,
adhering to the law.
Cooperates and collaborates with the Board of Directors on the Centers fundraising
activities based on appeal to the members, finances and budget, seeking ways to improve
the organizations fundraising efforts.
Cooperates and collaborates with the Board of Directors Capital Capacity Fundraising
Committee implementing a comprehensive event that aligns with the Centers mission and
goals.
Assists and provides direction to staff and volunteers involved in fundraising events.
Oversees and manages the Center’s participation in the annual Big Day of Giving
campaign.
Maintains up-to-date knowledge of legal practices in nonprofit fundraising.
Works with local businesses to obtain sponsorships, in-kind contributions and donations for
Center events.
Management:
Oversees and works with the Activities Director on the development of new activity
programs, ensuring they are consistent with established Board policies and in compliance
with legal and ethical standards. Provides final authorization for all new activity programs.
Evaluates member activity program outcomes on an ongoing basis, making adjustments
and improvements as needed.

Executive Director Job Description 5 Rev. Sept. 16, 2025
Prepares and files all reports as required by City, County, State and Federal Laws in a
timely manner.
Creates and manages a calendar noting all deadline dates of required filings to include, but
not limited to, City grant applications and insurance policy renewal dated.
Interviews and hires new employees, sets their job descriptions and determines
compensation subject to Board approval.
Responsible for overall management of staff, including employee reviews, maintenance of
employee personnel files, staff meetings, training of specific duties as required and
delegation of work or responsibilities.
Oversees staff and volunteer work environment to assure it meets with legally required
standards while providing safe and welcoming work conditions that allows for maximum
productivity.
Keeps abreast of changing State and Federal HR protocols for relevance and maintains
and/or submits paperwork, as necessary. Maintain a company Employee Handbook and
Personnel Procedure Policy reflecting current labor laws.
Keeps members, instructors, facilitators, independent contractors and volunteer
applications legally compliant, providing maximum protection for the Center.
Interviews, vets and determines contract amounts for all independent contractors and
instructors. Oversees the Assistant Director’s management of all aspects regarding
independent contractors, facilitators, volunteers and instructors needed to conduct day to
day operations.
Coordinates with IT company, helps maintain computer software and hardware as needed,
submitting to the Board for approval purchase of any new computer software or hardware
exceeding limits as provided in the Financial Policies and Procedures.
Investigates any accidents or incidents involving the Center, making sure a report is
completed. Reviews completed reports requiring submission to the Center’s insurance
carrier.
Works with City employees and contractors for upkeep, repair and usage of the Center.
Handles and resolves complaints from members, volunteers, instructors, facilitators and
independent contractors following the established Complaint Guidelines, documenting all
conversations or actions taken.
Investigate accidents and incidents and files reports, contact emergency personnel or law
enforcement as deemed necessary.
Alert medical professionals and/or emergency contacts when there is a medical or care need
of a member that needs to be addressed
Reports suspected abuse cases to the local law enforcement, California Adult Protective
Services, and the Department of Health and Human Services as required by the laws
governing Mandated Reporters.
Marketing
Act as the Centers spokesperson as needed by establishing and maintaining a public
presence within and outside of the local community to increase visibility and build stronger
business and community relationships.

Executive Director Job Description 6 Rev. Sept. 16, 2025
Acts as liaison to the Adult and Aging Commission, the Area 4 Agency on Aging, City of
Elk Grove, Consumnes Services District, County of Sacramento and the Elk Grove
Chamber of Commerce.
Administrator (developer) of web sites, email and other arms of online presences involving
the Center.
Oversees all Center publications for any form of advertising, including newsletter content
and all information posted on the electronic bulletin board or distributed at the Front Desk.
Be actively involved in seeking all avenues of advertising for the Center.
Listens to members requested needs and wants, determining if they can be implemented.
Foster loyalty of donors through written letters of appreciation, phone calls and a yearly
report reflecting what we have accomplished thanks to their donations.
Perform other duties or tasks as assigned or required.

Requirements

See Job Description above